Treasurer Information

TREASURER INFORMATION

General information:

All Haycock PTA checks have to be countersigned by both the Treasurer and President, so requests need to be submitted well ahead of time.
There are specific forms for each of these requests. Completing these forms saves time, reduces errors, and completes our financial records. If you’re not sure which form to use, please ask!
Each of these forms is a fillable PDF and can be submitted via email (haycockptatreasurer@gmail.com) as well as via the Treasurer’s folder in the PTA mail area (located in the closet across from the cafeteria).
- Please e-mail the treasurer when you place any forms in the Treasurer's folder to ensure a prompt response.
Receipts can be submitted as hard copies but the treasurer will also accept scans and/or photographs via e-mail.
Haycock Elementary School PTA has a VA sale tax exemption certificate valid through 8/10/2028 (online verification of existence). Please contact the Treasurer if you need a copy.

Cash box requests/submission:

Please submit request (see form) at least one full week prior to event.
The treasurer will get the requested cash from the bank and give it to the requestor.
After the event, count the money, recording the number of bills/coins in each denomination on the deposit form.
Return cash box, monies, and deposit form to the treasurer.
The treasurer will count the money a second time and verify the recorded amount before making the deposit.

Checks to be deposited:

Sort the checks by amount from lowest to highest. Record the number of each check amount on the deposit form.
Each check will be stamped by the treasurer in the endorsement area with the Haycock PTA deposit stamp.
Checks and forms will be held by the treasurer for depositing.

Check requests:

Advance payments: Payments may be made in advance with appropriate receipts. Please allow at least 10 business days for receipt if the check needs to be mailed. Allow at least one week if the check can be put into your committee mailbox. Use this form.
Reimbursement requests: Click on the link to download the form.

Any questions? Please contact the PTA Treasurer for assistance at haycockptatreasurer@gmail.com.

GET FINANCIAL FORMS

Use for cash and/or check deposits:

Reimbursement Form:
Click on this link to download the form