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Haycock Elementary School PTA Privacy Policy Haycock Elementary School PTA (“HaycockPTA”, “PTA”,“Us”, “We” or “Our”) respects the privacy of the visitors to the Haycock PTA website (the “Site”). This Haycock PTA Privacy Policy between You and Us (the “Privacy Policy”) is intended to inform You of Our policies and practices regarding the collection, use and disclosure of any Personal Information and Anonymous Information You submit to Us through the Site. Definitions of Certain Terms When we use the phrase “Personal Information” We mean information about You that is personally identifiable to You, such as Your name, address, e-mail address, or phone number, as well as other non-public information that is associated with the foregoing. When we use the phrase “Anonymous Information” We mean information that is not associated with or linked to Your Personal Information; Anonymous Information does not permit the identification of individual persons. Use of the Site and Submission of Information means You agree to the terms of this Privacy Policy By submitting Personal Information through the Site, You agree to the terms of this Privacy Policy and You expressly consent to the processing of Your Personal Information according to this Privacy Policy. Collection of Personal Information The Personal Information We gather from You will be used in the PTA’s regular functions, including, but not limited to, the creation and publishing of a directory of PTA members and related directory information (”PTA Directory”) for distribution to PTA members and to Haycock Elementary School administrators and teachers. Personal Information You Provide to Us We collect Personal Information that You submit to Us voluntarily through the Site.
Personal Information Collected Via Technology As You navigate the Site, certain information may also be collected passively, including Your Internet protocol address (“IP address”), browser type, domain names, access times, and operating system. We also use Cookies and navigational data like Uniform Resource Locators (URLs) to gather information regarding the date and time of Your visit and the information for which You searched and which You viewed. This type of information is collected to make Our Site more useful to You. We also use Cookies to maintain a secure login during Your Visit to the Site. When we use the phrase “IP Address” we mean a number that is automatically assigned to Your computer when You use the Internet. In some cases Your IP Address stays the same from browser session to browser session; but if You use a consumer internet access provider, Your IP Address probably varies from session to session. We track IP Addresses solely in conjunction with session cookies to analyze the traffic on our Site. When we use the term “Cookies” we mean small pieces of information that a web site sends to Your computer’s hard drive while You are viewing a web site. We may use both session Cookies (which expire once You close Your web browser) and persistent Cookies (which stay on Your computer until You delete them) to provide You with a more personal and interactive experience on the Site. Persistent Cookies can be removed by following Internet browser help file directions. If You choose to disable Cookies, some areas of the Site may not work properly. When we use the term “directory information” we follow the Fairfax County Public Schools definition as set forth in the Opt-Out policies. Fairfax County Public Schools defines “directory information” as including (but not limited to): • Name, including nickname. • Participation in officially recognized activities and sports. • Height and weight, if a member of an athletic team. • Birthdate. • Attendance record. • Awards and honors. • School and grade. • Photographs and other images. • Name of parent or guardian or individual with whom student lives. • Student gender and primary or home language (for limited purposes only–see below). • Address and phone number (for limited purposes only–see below). We do not get all of this information from the school, but we do use the information we do get from the school in the manner described in this policy. Personal Information We Receive From Other Sources We may receive Personal Information about You from other sources like postal mail, telephone or fax. We may add this information to the information We have already collected from You via the Site in order to perform the PTA’s regular functions, or to include in the PTA Directory where you have indicated your permission to include such information in the PTA Directory. Use of Information In general, Personal Information You submit to Us is used either to respond to requests that You make, to perform regular PTA functions, or to publish the PTA Directory. We may also use Your Personal Information to provide You with the Haycock PTA newsletters, surveys, or information e-mails regarding PTA business and events and for other communication purposes of Haycock PTA, unless You request not to receive such communications from us . We may create Anonymous Information records from Personal Information by excluding information (such as Your name) that make the information personally identifiable to You. We may use this Anonymous Information to analyze request patterns and usage patterns so that We may enhance Our Site. Haycock PTA reserves the right to use and disclose Anonymous Information to third parties in its discretion, including for internal business analysis and providing required information to the state PTA chapter. Disclosure of Personal Information Except for (i) disclosure by Us of your Personal Information to be included in the PTA Directory to a third party publisher for publishing the PTA Directory, or (ii) as otherwise stated in this Privacy Policy, We do not generally trade, rent, or share Your Personal Information with third parties. Regardless of any choices You make regarding Your Personal Information (as described below), We may disclose Your Personal Information if We believe in good faith that such disclosure is necessary to (a) comply with relevant laws or to respond to court orders; or (b) to protect and defend the rights or property of Haycock PTA or third parties. Your Choices Regarding Your Personal Information We offer You choices regarding the collection, use and sharing of Your Personal Information. We will not send You information unless You put Your name on the list requesting information and communications from Us. Despite Your indicated e-mail preferences, We may send You notices of any updates to Our Terms of Use or Privacy Policy. You may change any of the Personal Information in Your account by editing Your online profile. Regarding Children We do not intentionally gather Personal Information about visitors who are under the age of 13. Children under the age of 18 are not permitted to access this Site, and may not submit Personal Information via the Site. Only PTA patent or teacher members over the age of 18 may submit Personal Information via the Site, including for purposes of providing information for the PTA Directory. We do not identify any children whose photos are on the site in non-password protected areas of the Site. Use of any child's name on the Site will be only with permission of a parent of guardian. If you shop at one of our associated merchants or visit linked sites When you follow a link to an associated merchant of Ours or another informational site, you leave the Haycock PTA Site. While we have made every effort to choose merchants and link to other sites that respect privacy, we have no control over your privacy once you leave Our site. Please be sure to check on the privacy policy of any other site you visit. Our provision of a link to any other website or location is for Your convenience and does not signify Our endorsement of such other website or location or its contents. We have no control over, do not review, and cannot be responsible for these outside websites or their content. Please be aware that the terms of Our Privacy Policy do not apply to these outside websites. Security Haycock PTA uses commercially reasonable efforts to protect the security of Your Personal Information from unauthorized access, use, or disclosure. Except as provided elsewhere in this Privacy Policy, Haycock PTA limits access to Personal Information in electronic databases to those persons (including PTA Members and third parties assisting with administration of the Site or publishing of the PTA Directory) in Haycock PTA’s organization who have a PTA-related need for such access. Even though Haycock PTA has taken steps to protect Your Personal Information from being intercepted, accessed, used, or disclosed by unauthorized persons, You should know that Haycock PTA cannot fully eliminate security risks associated with Personal Information. Feedback If You provide feedback to Us, We may use such feedback for any purpose, provided that We will not associate such feedback with Your Personal Information. Haycock PTA will collect any information contained in such communication and will treat the Personal Information in such communication in accordance with this Privacy Policy. Contact Us Should You have any questions or concerns regarding this Privacy Policy, please contact Us at president@haycockpta.org. Privacy Policy Updates This Privacy Policy is subject to revision at any time in Our sole discretion. Any changes to this Privacy Policy will be effective immediately upon Our providing You notice of the change, You acknowledge that it is Your responsibility to check this Site from time to time to check for updates to this Privacy Policy. If You object to any such changes, You must cease using the Site immediately. Continued use of the Site following notice of any such changes shall indicate Your acknowledgement of such changes and agreement to be bound by the terms and conditions of such changes. BY VIEWING AND ACCESSING THIS HAYCOCK ELEMENTARY SCHOOL PTA WEB SITE (the “Site”) YOU REPRESENT THAT YOU HAVE READ AND UNDERSTOOD THIS ENTIRE PRIVACY POLICY AND YOU AGREE TO ALL THE TERMS OF THIS PRIVACY POLICY. IF YOU DO NOT CONSENT TO THIS PRIVACY POLICY IN ITS ENTIRETY, YOUR SOLE AND EXCLUSIVE REMEDY IS TO IMMEDIATELY CEASE USE OF THIS SITE. |